The name of this organization shall be the Poway Woman's Club.
ARTICLE II - Object
The object of this Club shall be to provide a means of self education, to serve our community and our country, and to encourage all members to participate in the programs and activities of all levels of the Federation.
ARTICLE III - Membership
Section I: Any individual 18 years of age or older may become a member upon payment of club dues.
Section II: A supporting membership is available to members who support the activities of the Poway Woman's Club and pay the dues required of this category.
Section III:
a. Honorary membership with no voting privileges may be granted upon recommendation from the board, to be reviewed yearly.
b. Upon recommendation from the board, a member may receive an honorary membership for one year with all the privileges of membership.
Section IV:
a. Membership dues are payable March 1st each year. Those members who have not paid by April 1st shall be notified by the membership chairman.
b. Any member who has dropped their membership may be reinstated upon payment of current dues for that year.
ARTICLE IV - Officers
Section I: The officers of this Club shall be the President, three Vice-Presidents, Recording Secretary, Corresponding Secretary, Treasurer, Historian and Parliamentarian. These shall be elected, with the exception of the Historian and Parliamentarian who are appointed by the President.
Section II: Nominations for elected officers shall be made by a committee of three (3) and not to exceed five (5) elected at the general February meeting. They shall be called together, by the Parliamentarian, for instruction and the election of a permanent chairman. A report on the slate of officers shall be made at the March meeting. Election shall be at the April meeting when nominations from the floor may be made, with the consent of one nominated.
Section III: If but one nominee for an office, the vote may be by voice. If more than one, a ballot vote shall be ordered. No person may hold more than one office at one time.
Section IV: The term of office shall be two years.
Section V: In the event of resignation or death of the President, the 1st V.P. shall assume the office. The Executive Board will then fill the vacancy of First Vice President. If the 1st V.P. refuses the office, there shall be an election at the next general meeting, with nominations to be made from the floor (with the consent of the nominee). Following the election, the new President will take office immediately. The 1st V.P. is acting President until such election. A newsletter shall be sent to each member, advising of this procedure.
ARTICLE V - Duties of Officers
Section I: The Club Officers shall perform the duties prescribed by the Club's adopted authority and these bylaws.
Section II: These officers shall assume office immediately following installation.
a. The President shall preside at all meetings of the Club and of the Executive Board.
(1) She shall appoint a Historian, a Parliamentarian, and all standing committee chairmen, with the exception of the nominating committee. All appointments must be ratified by the Executive Board.
(2) She shall be an ex-officio member of all committees except the nominating committee.
(3) She shall be expected to attend all District functions and attend State Convention.
b. The First Vice-President shall be Dean of Chairman. She shall meet regularly with her chairman for reports and plans, and give a report of this to the Executive Board. She shall preside in the absence of the President.
c. The Second Vice-President shall be Membership and Federation Chairman.
d. The Third Vice-President shall be Ways and Means Chairman.
e. The Recording Secretary shall keep a correct record of all meetings of the club and of the Executive Board. She shall read the recommendations of the Executive Board at regular meeting of the Club.
f. The Corresponding Secretary shall maintain the correspondence of the Club for the fiscal year. Correspondence shall be open to Club members at all times. She shall be on the membership committee.
g. The Treasurer shall hold and pay Club monies, subject to the orders of the Club or Executive Board. A properly authorized receipt must be shown for every disbursement.
(1) She shall receive a duplicate of the record of funds received and expended by all officers, at the time funds are deposited with her.
(2) She shall keep a correct account in detail of all monies received and expended and shall give a brief report at regular meetings.
(3) She shall prepare her books for audit in time for the report to be given at the June meeting, and shall deliver to her successor, at that time, all monies, vouchers, books and papers pertaining to the treasury of this Club.
(4) The signature of any two of the following three officers shall be required on all Club checks: President, Treasurer, or Recording Secretary.
h. The Parliamentarian shall be prepared to give information on points of procedure. She shall be chairman of the bylaws committee.
ARTICLE VI - Executive Board
Section I: The officers of this club, the Immediate Past President, the Chairman of Amenities and the Chairman of Public Relations shall constitute the Executive Board.
Section II: This Board is empowered to transact routine business between regular Club meetings, to act in emergencies not otherwise provided for in the bylaws or standing rules, and make their recommendations to the Club for action.
a. It shall fill vacancies in elective offices.
b. The Board is subject to orders of the Club.
Section III: This Board shall meet monthly, August thru May, unless otherwise
ordered by the Executive Board, and at the call of the President. Any member absent from three consecutive Board meetings, unless excused by the Club President, shall forfeit her membership on the Board. Her place shall be filled by the Board.
ARTICLE VII - Meetings
Section I: The general meetings of the Club shall be held on the second Tuesday of each month, September through June.
Section II: The regular meetings of the Executive Board shall be established by the Executive Board at the beginning of each administration. They shall meet each month, August through May.
Section III: Special meetings may be called by the President or by the President at the request of five members.
Section IV: Twenty-five per cent of the membership constitutes a quorum for transaction of business at a general meeting, and four members are a quorum for the Executive Board meetings to conduct Board business.
Section V: The annual meeting shall be in April to receive reports and elect officers as the special business of the meeting.
Section VI: The meeting day for any type of meeting may be changed by two-thirds vote of the Executive Board.
ARTICLE VIII - Committees
Section I: Officers with standing committees shall report directly to the President.
a. The Budget Committee Chairman shall be the Treasurer with the Third Vice-President and one other committee member to be named by the Treasurer. The newly elected and the retiring chairman and their committees shall prepare an estimated budget for the new fiscal year that can be voted on at the first meeting of the club year.
b. The Bylaws Committee Chairman shall be the Parliamentarian. There shall be three other members to be named by the chairman of the committee. They shall review the bylaws each year for necessary clarifications.
c. The Membership and Federation Committee Chairman shall be the Second Vice-President with the Amenities Chairman and Corresponding Secretary as committee members.
(1) They shall be in charge of member's name tags and the guest book.
(2) They shall accept dues, make out membership cards, and give notices at the proper times. A card index file of all paid members shall be kept updated and shall be the subscription list for the California Club Woman Magazine. They shall have invitational teas or coffees for prospective members and shall follow up on these persons.
d. The First Vice-President shall be chairman of the program committee and shall plan programs for presentation at regular meetings of the Club. These plans are to be presented to the Executive Board for approval.
e. The Ways and Means committee Chairman shall be the Third Vice-President. She shall have other members to assist her in planning the money raising activities of the Club. These shall be named by the chairman.
f . The Amenities Chairman shall be prepared to assist when called upon by the Board.
(1) She shall have the meeting room in order and beverages prepared to serve before members arrive.
(2) She shall be on the membership committee.
g. An auditing committee of one or more persons shall be appointed by the President at the May Executive Board meeting to audit the Treasurer's accounts. This committee will report to the regular June meeting.
h. The newsletter chairman shall publish a letter of club information concerning matters to be acted upon as well as action taken and of such importance as to need general membership knowledge. This shall reach all members before the regular meeting.
i. The publicity chairman shall be responsible for submitting to the news media, as early as possible, information on Club activities upcoming and accomplished.
j. The yearbook and printing committee shall have charge of compiling, editing and printing the club yearbook.
Section II: Department Chairmen shall report to the Dean of Chairmen.
ARTICLE IX - Delegates
Voting representation to the Palomar District Federation meetings shall be one delegate or alternate for each twenty-five (25) members or major fraction thereof. These delegates shall be nominated and elected from the floor at the June meeting. Alternate(s) will be selected by the Executive Board. The Club delegate shall be a member who is not already entitled to a vote at District meetings.
ARTICLE X - Parliamentary Authority
The rules contained in the current edition of "Robert's Rules of Order Newly Revised" shall govern the club in all cases to which they are applicable and are not inconsistent with these bylaws and any special rules of order the Club may adopt.
ARTICLE XI - Amendments
These bylaws can be amended at any general meeting provided the amendment, in writing, has been given to and cleared by the bylaws committee, the Executive Board and notice given in the Newsletter.
ARTICLE XII - Fiscal Year
The fiscal year shall be June 1 to May 31.
ARTICLE XIII - Dissolution
Being a non-profit organization, and in order to comply with the Internal Revenue Code Law, in the event this organization is dissolved, all net profits will be turned over to charitable organization(s) as agreed upon by the majority vote of the membership at the time of dissolution. Such assets shall be those remaining after all debts and obligations are paid.
STANDING RULES
Rule I Sections of Club Activities
The study of special subjects may be carried on according to the following rules:
a. Section members need not be members of this Club.
b. A leader of each section shall be chosen by members of the section. Her duties shall be to preside at the meetings of the section and plan its course of study.
c. Special teachers may be employed by the sections.
d. No section shall have power to incur any expense, indebtedness or liability binding the Club, but shall defray its own expenses not authorized in detail by the Executive Board.
e. Any monies earned by a section in excess of expenses may be expended by that section for projects or charitable donations as determined by the section.
Section financial records shall be kept by the Club Treasurer and any balance remaining at the year's end shall go into the Club treasury.
Rule II Meeting Time
The general meeting of the club shall begin at 10:00 a.m.; unless otherwise ordered by the Executive Board.
Rule III Printing of Bylaw and Standing Rules
The bylaws and standing rules shall be printed annually in the yearbook.
Rule IV
a. The Executive Board is authorized to spend up to $50.00 at its discretion.
b. Any member or chairman assuming the responsibility of expenses without prior approval of the Executive Board shall be personally liable for the payment.
Rule V
The Club shall not take a public stand on any issues unless approved by two-thirds of the membership or endorsed by the Federation.
Rule VI
The newsletter chairman shall print the report of the nominating committee before the April general meeting.
Rule VII
Convention expenses (State and District) for President and delegate (or alternate) shall be paid, funds permitting. The incoming President expenses shall also be paid, if funds are sufficient.
Rule VIII
Expenses incurred for June installation shall be paid by the Club. Also, lunch for installing officer and Woman of the Year.
Rule IX
The Club will maintain Post Office Box #1356 at all times.
Rule X
Continuing education scholarship awards shall be given by the Club at Poway High School and Abraxas in the odd numbered years and at Mt. Carmel High School and Rancho Bernardo High School in the even numbered years.
Rule XI
If there is not enough money in the treasury to pay all of the Club's expenses, money must be raised by the members.
Rule XII
Annual dues shall be: Active $25.00 (may be paid in two installments of $12.50 each, due June 1 and December 1): supporting $35.00; join after January 1st, one-half of annual dues. These dues shall include an annual subscription to "California Clubwoman."
Rule XIII
Department, program and special appoinment chairmen who attend board meetings shall have the privileges of voting board members.
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